Government-Furnished Property (GFP) service contracts present a new set of challenges to contractors, even those already used to dealing with Wide-Area Workflow (WAWF).
The first challenge is to ensure that items are shipped on a Reparable Receiving Report (RRR) rather than the standard Receiving Report (RR/DD250) used for new acquisition. Besides being a violation of DFARS, WAWF will reject RRs for items in the UID/IUID Registry. Shipping an unregistered GFP item on a standard RR creates a big problem because the item is registered as newly acquired at the cost of repair, entering service on the ship date.
Before you can ship on a WAWF RRR, custody of GFP items must be acknowledged in the IUID Registry. GFP items not found must be added to the IUID Registry by the servicing contractor. There is also a requirement to add some data that may not have been required when the item was first sold.
MRO activities may involve change of item part numbers, which must be performed in conjunction with the Registry. And items which have reached end-of-life need to be scrapped and/or replaced under warranty, requiring different IUID Registry transactions.
Sounds complicated, right? It is, but MIL-Comply does most of the hard work, automatically. It knows to send a Reparable Receiving Report (RRR) to WAWF instead of a standard RR, although the user may hardly notice that this is happening. Items replaced under warranty are shipped on a Property Transfer (DD1149), rather than a RRR.
Servicing GFP is composed of four distinct steps:
- Acknowledgement of Custody to the IUID Registry
- Maintain appropriate action:
- Maintain, Repair or Overhaul
- Mil-Std-129 IUID Container Labeling for WAWF shipments
- Submission of RRR or DD1149 to WAWF
The Comply/Registry Expeditor can be used to simply handle the IUID Registry part of GFP servicing, as it easier than using the PIEE website. It is even better as part of an integrated WAWF process for GFP, receiving reports and invoicing transactions. Enterprises handling might consider using CSV import of GFP IUIDs to allow your business system to drive WAWF shipments as well as custody requirements.
Learn more about MIL-Comply IUID life cycle processing.