The DFARS Appendix F describes the use the WAWF Receiving Report (WAWF RR) which describes as the electronic equivalent of the DD Form 250, Material Inspection and Receiving Report (MIRR). The MIRR is the legal instrument by which the Government accepts shipments from contractors, authorizing DFARs to make payment.  Appendix F is available in its entirety at www.acquisition.gov/dfars/appendix-f-material-inspection-and-receiving-report.

Specific clauses are presented here to support users of MIL-Comply in the proper submission of electronic Receiving Reports to WAWF, the paper form of which is a DD250.  In some very limited instances the DD250 may be used in lieu of a WAWF RR when a physically signed document is required.   Otherwise, the DD250 is used as a packing list representing the data transmitted to and accepted by the Government in WAWF.

F-306 Packing List Instructions.

  • (a) Contractors may use a WAWF processed RR or the WAWF RRR, as a packing list. WAWF provides an option to print the RR or RRR. Contractors can print a RR or RRR from a system other than WAWF if a signed copy is required. In such cases, the contractor shall print the WAWF RR or RRR only after a signature is applied by the Government inspector or authorized acceptor in WAWF.

    Copies printed from the contractor’s system shall be annotated with “original signed in WAWF” in lieu of the inspector or acceptor’s signature. Ensure a copy is visible on the outside and one is placed inside the package.
  • (b) If the contract requires Government source inspection and acceptance at origin, the contractor shall ensure that its packaging documentation includes a RR or RRR that documents inspection, acceptance, or both by the Government inspector or authorized acceptor. A paper DD Form 250 may be used in lieu of WAWF generated RRs or RRRs when one of the exceptions in paragraph (d) of the clause at DFARS 252.232-7003 applies.

Preparation of WAWF RR and RRR

The use of Receiving Report fields and their format is controlled by Appendix F, specifically, Part 3.

F-301(2) Shipment Number

Some contractors get creative in their use of shipment numbers, unknowingly violating the DFARS shipment number procedure. This excerpt describes how it should be done properly.

  • (i) The shipment number format requires first three data positions to be alpha, fourth position alpha-numeric and last three positions numeric, e.g., DFAR001 or DAR0001. Any document used as a packing list must include the shipment number information.
    • (A) The prime contractor shall control and assign the shipment number prefix. The shipment number shall consist of three alphabetic characters for each “Shipped From” address. The shipment number prefix shall be different for each “Shipped From” address and shall remain constant throughout the life of the contract. The prime contractor may assign separate prefixes when shipments are made from different locations within a facility identified by one “Shipped From” address.
    • (B) Number the first shipment 0001 for shipments made under the contract or contract and order number from each “Shipped From” address, or shipping location within the “Shipped From” address. Consecutively number all subsequent shipments with the identical shipment number prefix. While shipments should be created sequentially they can be released and accepted out of sequence.
  • (1) Use alpha-numeric serial numbers when more than 9,999 numbers are required. Serially assign alpha-numeric numbers with the alpha in the first position (the letters I and O shall not be used) followed by the three-position numeric serial number. Use the following alpha-numeric sequence:
    • A000 through A999 (10,000 through 10,999)
    • B000 through B999 (11,000 through 11,999)
    • Z000 through Z999 (34,000 through 34,999)

Ship-From Address

The follow clause may be missing a word, which we added parenthetically to arrive at what we think is the intended meaning. It also speaks only of the entity Code, but not the address itself.

F-301 (9) Shipped From/Code

  • (i) Enter the CAGE or DoDAAC code of the “Shipped From” location. If it is the same as the (prime) CAGE code leave blank.