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UID Overview

Integrated UID Solution for Easy Compliance

Mil-Pac has provided integrated UID solutions since the earliest days of the UID Registry, supporting UID registration both as part of a WAWF Receiving Report (DD250) and directly to the UID Registry, both with one single data entry step.

Submit UID Data Electronically to WAWF and the UID Registry

One of the hardest parts of complying with the UID mandate is compiling, organizing, and submitting all the UID data to the DOD, especially if you have to combine it with RFID data. Mil-Pac software only needs you to provide the UID data once and then it re-uses that data each time you need that data again, throughout the entire process.

Prime contractors that are required to mark parts with UIDs are also responsible for submitting those UIDs to the DOD UID Registry. This can be done in a number of different ways, including:

Three Ways to Add UID Data to Mil-Pac Software

Mil-Pac software is integrated and re-uses all data so you never have to re-enter any piece of data. To simplify the entry of UID data, Mil-Pac software provides three easy-to-use methods--Scan, Import, or Auto-Generate:

UID Data Scanning for Labeling and WAWF/Registry Submittal

Mil-Pac's Scan-Print-Ship software includes the capability to scan UIDs directly from marked parts, using imaging scanners by companies such as Microscan and Handheld Products. With one scan the UID data is recorded and optionally Mil-Std-129 container labels can be printed. DD-Master software integrates this scanned data into WAWF Receiving Reports to update the UID Registry, either through WAWF as part of the DD250 Receiving Report or directly to the UID Registry.

UID Data Import from Marking Devices and Enterprise Systems

Some DOD suppliers have UID data in an electronic format and just want to import that data into Mil-Pac software. Some of these electronic formats come from UID marking system, UID verifier systems, UID data management systems, or other in-house data systems.

Mil-Pac software supports import of this data, either through Scan-Print-Ship software or through DD-Master software. Scan-Print-Ship imports UID data and prints RFID container labels at the same time, associating the UIDs with their shipping container. DD-Master imports UID data, making it immediately available to add to a shipment. Watch our Automating UID Submission with DD-Master demo movie for more information.

Auto-Generate UID Data from DD250 Receiving Report Data

The most popular method of adding UID data to Mil-Pac software is by automatically generating the UID data from the data that already exists on the DD250 Receiving Report. The data in the UID consists of:

  • Prime Contractor CAGE Code, Part Number (for UID Type2), and Serial Number

Since this data is already on the DD250 Receiving Report, it just makes sense to use it to automatically generate the UIDs. Just enter the Prime Contractor CAGE Code and Part Number as you normally would. Tell the software that UIDs are required and whether Type 1 or Type 2 UIDs are being used. Finally, just enter the Serial Numbers. Serial Number entry is flexible and supports these methods:

  • List - example: 1, 2, 3, 4, 5
  • Range - example: 1 - 5
  • Mix of List and Range - example: 1 - 3, 5

This method is most appropriate when full UID data is not otherwise available in an electronic format, there are a small quantity of UIDs on a CLIN, or the UIDs are primarily sequential (which makes using the Range option really easy).

Mil-Pac software also supports Alternate Part Number and Entity. This normally occurs when a subcontractor marks parts on behalf of the Prime Contractor. Mil-Pac software substitutes the alternate part number and entity in the UID for the DD250 Receiving Report part number and Prime Contractor CAGE code. This method can also be used when an alternate entity identifier is used in the UID, such as DUNS number. In this case, Mil-Pac software substitutes the DUNS for the Prime Contractor CAGE code in the UID.

Print Compliant Mil-Std 130 Permanent UID Part Mark Labels

The format of UID labels defined by Mil-Std-130M can vary depending on the UID Construct chosen and the amount of space available for part marking. The complete UID Construct2 label (top, left) is the preferred format, using the Part and Serial Numbers. The alternative is Construct 1, which applies a single sequence of serial numbers to every item marked by an entity (CAGE).

When space permits, it is preferrable that the label have linear barcodes, text data (referred to as the Human Readable Interface or HRI) and the 2D symbol. If space is limited, the linear barcodes may be eliminated. "In cases of severe space limitations," it is permissable to use just the 2D symbol.

UID Construct2 Label UID Construct2 Label (HRI)          (click label to view)
UID Construct 1 UID Construct 1 (HRI)
UID Current Part Number Label (Full) UID Current Part Number Label

Print Compliant Mil-Std 129 Shipping Labels - Including RFID

With Change 4 to Mil-Std 129P, DOD Suppliers are now required to mark containers for UID-marked items with the UID data. This is required to be in a two-dimensional (2D) barcode, in a different barcode symbology from the barcode that is placed on the UID part. Mil-Pac software makes UID container labeling easy. Just provide the data required for the label and check the "UID" checkbox in the software. Mil-Pac's Std-Barc software knows how to print the correctly-formatted label.

When contracts call for UID and RFID, these two mandates come together both in the data that is submitted to WAWF and on the container label--container labels are required to have both the 2D barcode that includes the UID data and have a properly-encoded RFID tag. Again, Mil-Pac software makes this easy. Just select an RFID version of the proper label, enter the label information and check the "UID" checkbox. Mil-Pac's Std-Barc software prints the proper label, encodes the correct data to the RFID tag, and records the UID and RFID data so that it can be submitted electronically to WAWF. Never type another UID or RFID identifier into WAWF!

UID Overview